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SCAC - Standard Carrier Alpha Code

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The Standard Carrier Alpha Code (SCAC) is a unique four-letter code used to identify commercial carriers by the National Motor Freight Traffic Assoc. (NMFTA). A SCAC is required by many commercial shippers. Bicehouse Consulting & Services can assist you with applying for a SCAC number.

SCAC

  • Standard Carrier Alpha Code - $50.00

The SCAC is a yearly registration and renewals are required. The registration runs from July 1st thru June 30th of the following year. Renewal notices are usually mailed out in May.

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Federal Motor Carrier Safety Administration

Drug & Alcohol Clearinghouse

The Drug & Alcohol Clearinghouse was put in place by the Federal Motor Carrier Safety Administration and took effect January 6th, 2020. The purpose of the FMCSA Drug & Alcohol Clearinghouse is to provide a Database where CDL Driver(s) Drug and Alcohol Testing violations and return-to-duty information will be stored and searched. Second, the purpose of the FMCSA Drug & Alcohol Clearinghouse is to prevent job hopping of CDL Driver(s) with positive drug & alcohol test results, refusal to test or information on a driver’s return-to-duty process.

DOT Clearinghouse: Employers and CDL Driver(s)

There are many New Procedures for Driver(s), Employer(s), Consortium(s)/TPA’s and others must follow under the FMCSA Clearinghouse now in effect for Pre-Employment, Random Testing and Return-to-Duty processes.
Employer(s) of CDL Driver(s), must follow a New Drug Testing procedure when hiring a potential new hire driver before a Pre-Employment drug test can even be done at a collection site.

What is required of employer(s)?

  • 1.) Before the New Driver (New Hire) can operate CDL equipment, the employer needs to:
  • a. Make sure the driver is registered under the FMCSA Clearinghouse.
  • b. Then request electronic driver consent to run a detailed query.
  • c. Run a Query on the driver (employer or C/TPA), and
  • d. Ensure no recent positive drug testing history is present.
After the detailed query is done, the pre-employment drug test can continue as part of the pre-employment new-hire procedures.
  • 2.) Employers must query the Clearinghouse(Submit Previous Employer Drug & Alcohol Forms) and request 3 years of drug & alcohol testing history until January 6th, 2023.
  • a. After that, the clearinghouse query will replace the need for the employer requests.
  • 3.) Employers must run annual limited queries for the current drivers at least once a year.
  • a. If the limited query returns any results, a detailed query is required.

What is required of CDL Driver(s)?

There are 4 reason(s) why CDL Driver(s) need to register with FMCSA Drug & Alcohol Clearinghouse:
  • 1.) Driver(s) MUST BE registered with FMCSA Drug & Alcohol Clearinghouse to approve or deny consents.
  • 2.) Drivers are Changing Employer(s).
  • a. Registering allows employers to run queries to gather useful information during the hiring process.
  • 3.) Drivers are registering with an SAP after a violation and,
  • 4.) Currently employed driver(s) are giving consent for an annual query.
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FMCSA - Drug & Alcohol Clearinghouse

Frequently Asked Questions

Is the FMCSA Clearinghouse mandatory?

Yes, it is mandatory if your business is governed by FMCSA.

Information in the FMCSA Drug & Alcohol Clearinghouse
Database will include:

  1. Positive Drug & Alcohol test results
  2. Refusal to test, and/or
  3. Information on CDL Driver(s) return-to-duty process
    1. If the CMV has a gross weight greater than 26,000 lbs, has more than 15 seatbelts, or is hauling anything requiring DOT Hazmat placards.
Who must register for the FMCSA Drug & Alcohol Clearinghouse?

Registration is Mandatory for Authorized users, so they can access the FMCSA Clearinghouse database and the information mentioned within the above dropdown item.

Authorized users include:

  • Drivers holding a commercial driver’s license (CDL) or
    commercial learner’s permit (CLP).
  • Employers of CDL drivers. This includes those who
    employ themselves as CDL drivers. (i.e. – owneroperators)
  • Consortia/Third-Party Administrators (C/TPAs).
  • Medical Review Officers (MROs).
  • Substance Abuse Professionals (SAPs).

Violations can occur if:

  • Annual driver queries are not performed in a timely manner.
  • Required information is not loaded into the database, or
  • if pre-employment drug tests are performed before a new
    hire gives consent for a detailed query.
Note: CMV drivers are not required to immediately register for the clearinghouse; however, they will need to register to respond to pre-employment queries or other full queries.

FMCSA offers several How-to Videos for Commercial Carriers or CDL Driver(s) to get enrolled with FMCSA Drug & Alcohol Clearinghouse.

Bicehouse Consulting & Services can help Commercial Carriers & CDL Driver(s) with their enrollment/registration with FMCSA Drug & Alcohol Clearinghouse. The Fee for this service is listed below along with the Fee(s) for pulling Annual Queries.

B C & S Registration Fee(s)

  • Setup/Registration: $80.00
    (plus, FMCSA Fees for each Query Report)
  • Pulling of Annual/Limited Queries $40.00
    (pricing above does not include FMCSA Fees)
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FEIN — Federal Employer Identification Number

Information

What is an Employer Identification Number (EIN)?

The term employer identification number (EIN) refers to a unique identifier that is assigned to a business entity so that it can easily be identified by the Internal Revenue Service (IRS). EINs are commonly used by employers for the purpose of reporting taxes. The number is made up of nine digits and is formatted as XX-XXXXXXX. Businesses can apply for EINs directly through the IRS, which usually issues them immediately.

Key Takeaways:
  • An employer identification number is a unique nine-digit number that is assigned to a business entity.
  • EINs allow the IRS to easily identify businesses for tax reporting purposes.
  • All businesses that meet certain criteria must have an EIN before they can begin operating.
  • Applying for one is free and applications are available on the IRS website.
  • Along with tax reporting, EINs allow businesses to open bank accounts and apply for credit.

Understanding the Employer Identification Number (EIN)

Employer identification numbers are issued to identify business entities in the United States the same way Social Security Numbers (SSNs) are used to identify individual residents of the country. The EIN is also known as a Federal Tax Identification Number.

As noted above, EINs are unique nine-digit numbers that are formatted as XX-XXXXXXX. EINs are issued by the IRS and include information about the state in which the corporation is registered. The agency uses EINs to identify taxpayers who are required to file various business tax returns.

You need an EIN if you have employees, operate as a corporation or partnership, file certain tax returns, or withhold taxes from income other than wages. Business entities must apply for an EIN by phone, online, fax, or mail before they can begin operations. All forms of businesses can apply for and be issued EINs, including:

Bicehouse Consulting & Services can file your Application with IRS to obtain A Federal EIN Number for your business. The Fee for this service is listed below.

  • B C & S Fee(s) - $60.00

IRP - International Registration Plan

Apportioned Registration

The International Registration Plan (IRP) is a cooperative agreement for registering vehicle(s) over 26,001 lbs., that travel Interstate outside of their base state(jurisdiction). Carriers must file an Application with their Base Jurisdiction. The Base Jurisdiction then issues registration credentials for each vehicle and disperses registration fees to the other jurisdictions. You need an IRP (sometimes referred to as Apportioned) vehicle registration if you travel in more than one state, and your vehicle weighs more than 26,000 pounds, OR has three or more axles, regardless of weight.

Bicehouse Consulting & Services can file your necessary Application(s) with your Base State to obtain Apportioned Registration (IRP) for your vehicle(s) or file your necessary Application(s) with your Base State at renewal time as well. The fee for this service is listed below.

B C & S Registration Fee(s)

  • $80.00 (Plus State Registration Fees)
  • Filing of Apportioned Reg. Renewal App is: $40.00 (Plus State Registration Fees)
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